A line item change request does not require a "wet signature."ħ. Providers with the necessary roles can request line item changes within EIM/ESM. Line Item Change Requests - Line item change requests are transfers of money between line items within a cost reimbursement budget that have a zero-dollar net effect upon the contract maximum obligation. Formal amendments require a paper copy with a "wet signature." Once completed, the changes are reflected in EIM/ESM. There are two types of changes to contracts:įormal Amendments - Formal amendments are changes to the maximum obligation of a contract and must be approved by the Comptroller's Office and processed through MMARS. How will the contract amendment process be handled with EIM/ESM? Only persons who function as a contract reviewer at the "parent" level of their provider organization are able to access amendment requests.Ħ. However, authorized provider staff may use the Request Amendment feature to request a new line item budget structure, which is then subject to agency approval. Provider organizations do not have the authority to move money from one line item component to another. Can providers move money from one line item component to another? When modifications are complete, the contract will be changed to "active" status by the agency.ĥ. This indicates the agency is modifying or amending the contract. When providers request formal amendments affecting the maximum obligation, the contract is placed in "pending" status once approved for amendment. If some (but not all) of the line items in a contract are pending, would the whole contract be in a "pending" status? The Departments of Mental Health and Public Health may use the "critical 4" contract numbers with a preceding "wildcard" (for example, "%6122") to return the desired contract.Ĥ. There are several criteria against which a contract manager can search: contract number, provider organization, and activity among them. Only users of EIM/ESM with contract management responsibilities (contract managers and contract reviewers) are able to view contract information. EIM/ESM also receives daily feeds of client enrollment and eligibility data from agency systems (e.g., MHIS, Meditech, etc.). The contract description, as well as other contract data, is downloaded on a daily basis from the Commonwealth Information Warehouse (CIW), the repository of contract data from the Massachusetts Management Accounting and Reporting System (MMARS). Where does the information on the Contract Summary page come from?Ĭontract data is maintained by authorized agency staff some automated downloads also apply. Billing methods are determined by contract type as well as agency requirements.Ģ. What types of contracts are supported by EIM/ESM?ĮIIM/ESM supports cost reimbursement contracts, unit rate contracts, accommodation rate contracts, and some master services agreements.
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